MODEL
PLAN OF ACTION
JEFFERSON
HIGH PUBLIC SCHOOL
DATE
OF INITIAL PLAN : March 26, 2020
REVISION
DATES: _________, _________
OVERVIEW
On Sunday, March 15, 2020, Governor Bullock ordered all K-12
public schools in Montana closed starting Monday, March 16 through Friday,
March 27, 2020. Pursuant to the March 19, 2020, directive of Governor Bullock,
requirements for pupil instruction from Monday, March 16 through March 27,
2020, were waived with Montana’s public schools receiving full funding,
including the state transportation reimbursement. The Governor further directed
that during the mandated school closure from March 16-March 27, 2020, school
districts were to plan and begin implementation on the following:
1.
Offsite learning instruction and
structure;
2.
School meals, consistent with what
the District regularly provides;
3.
Services for students with
disability; and
4.
Other services customarily provided
to students.
Through his March 19, 2020, directive, the Governor stated
that districts will receive full funding and all requirements for pupil
instruction will be waived if the following conditions are met:
1.
The District creates a Plan of
Action to address those specific areas identified above;
2.
The Board of Trustees approves the
District’s Plan of Action;
3.
The Governor, in consultation with
OPI, approves the Board of Trustees’ endorsed Plan of Action and waives all
requirements for pupil instruction. The Governor’s March 19, 2020, directive
provides that: “Presumptively, the Governor will approve waiver requests that
are approved by school boards.”
4.
The District will submit periodic
reports to the Governor addressing those specific areas identified above.
PLAN OF ACTION
The following represents the District’s REQUIRED Plan of
Action to address pupil instruction, the provision of school meals for
students, compliance with IEP’s and 504 plans of students with disabilities,
and other services the District customarily provides to students:
1.
Offsite learning instruction and
structure: The District has the following
structure in place to ensure off-site learning
for students. The District has
ensured that continuity plans for educational services can be accessed by all
students, regardless of resources available at home. The strategies
identified below are, of course, customized to meet the individual needs of
each students.
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Certified and Classified Staff
will be on-site (at school) or teleworking (off-site) providing instruction
to students through the following mechanism:
o
On-line courses
o
Video chats/tutoring
o
Phone conference calls
o
Hard copy packets of materials
o
Textbook guides
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In order to ensure that all
students have access to on-line coursework, the District is
o
providing those students who don’t
have the necessary devices with laptops for checking out
o
using transportation funds
(pursuant to 20-10-101(5) to reimburse parents for the costs of internet
access
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- School meals, consistent with what
the District regularly provides: The
District has implemented the following strategies to ensure that our students
are continuing to receive nutritional meals, the same as if the District were
open for pupil instruction.
- The District is delivering meals
to all students at central locations using school vehicles.
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- Services for students with
disability: The District has implemented the
following strategies to ensure that each student who is on an IEP or 504 Plan
continues to receive the educational and related services to make progress
towards their individual goals. The strategies identified below are customized and
differentiated to meet the individual needs of each IDEA and 504 students.
- The
District is providing a Free and Appropriate Education for students with
disabilities.
- The
District is conducting IDEA and 504 meetings via electronic means, but
complying with CDC Guidelines, State Guidelines and/or local health
guidelines;
- The
District is providing educational and related services, in collaboration
with parents and staff, through all means available, including
- Online learning
- Video chats/tutoring
- Phone conference calls
- Hard copy packets of materials
- Classwork continues to be modified per student's IEP
- Checkout school laptop
- Daily check-ins from the special education team
- Daily check-ins with parents of special education
students
- Daily check-ins with teachers of special education
students
- Constant communication among special education
department to be able to support all students with disabilities
- Constant communication with administration
- Constant contact with Shelley Dempsey,
Special Education Director Prickly Pear Coop.
- Paraprofessionals have
been assigned teachers, classes, and students to perform contacts as
well. They are part of the special education team.
- Paraprofessionals are
working online with students who are struggling in subjects via zoom.
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- Other services customarily provided
to students: The District has implemented the
following strategies to ensure that our students receive service that we
provide the same as if pupils were being educated on-site.
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The District is providing guidance
counseling supports and services.
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The District is providing social
and emotional supports and services.
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The District is providing mental
health services.
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The District is further providing
support services for our staff.
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CHECKLIST
During the planning and
implementation of the District’s Plan of Action, we have implemented the
following processes/mechanisms to ensure compliance with the Governor’s March
19, 2020 Directive, ongoing collaboration with all stakeholders and effective
communications with our community, staff, parents and students:
Check all that apply:
__X__ On March 17, 2020 the Board of Trustees
made a Declaration of Unforeseen Emergency pursuant to 20-9-801 through
20-9-806, MCA
__X
_ At a properly noticed meeting, the
Board of Trustees reviewed this Plan of Action, engaged in dialogue and
deliberation regarding the same, and prior to approving this Plan, the public
had an opportunity to provide input regarding the Plan.
__X__ Our administrative staff have taken the lead in
coordinating meetings with parents, certified and classified staff while
maintaining the social-distancing, self-isolation and other guidance of the
CDC, the State and local health officials.
__X__ Our certified and classified staff participated
in the development and implementation of this Plan.
__X__ All parents/guardians of our students have been
informed of our Plan for the continuity of educational and other services to
their children.
__X__ We have maintained regular contact with our
community during this time of uncertainty to provide our community that we are
providing for the needs of students and families and doing our part to minimize
the impact of COVID-19 on our community, staff, parents and students.
__X__ The District has adopted the Model Policy 3650 Pupil
Online Personal Information Protection.
__X__ The District has taken measures to ensure that
all communications relating to the provision of programs and services for
students and families are accessible to individuals with disabilities. This includes ensuring that all messages are
available in both audio and visual formats.
__X__ The
District leadership has reviewed COVID-19 basic information provided by the
CDC.
__X__ The District has established a point of contact with local and
state health authorities to discuss the impact of COVID-19 on their community.
__X__ The District has
provided students, staff, and parents with COVID-19 fact sheets from the CDC
available at https://www.cdc.gov/coronavirus/2019-ncov/about/share-facts-h.pdf.
__X__ The
District has conducted a training for staff and students on common preventative
measures for COVID-19 prevention including:
o
Washing hands with soap
for at least 20 seconds
o
Avoiding touching eyes,
nose, and mouth
o
Covering coughs and
sneezes with tissues and throwing away tissues
o
Avoiding contact with
others when sick
__X__ The District has and will continue to comply
with FERPA in reference to any student who may be identified as having COVID-19
__X__ The District has and will continue to comply
with HIPAA Privacy laws in reference to any staff member who may be identified
as having COVID-19.
__X__ The District has taken safety measures to comply
with CDC guidelines on social distancing (6-feet of distance between
individuals), limiting large groups of individuals from being together, and provided
disinfectant wipes, etc. to regularly sanitize surfaces within the school,
including but not limited to: door handles/knobs, restrooms, surfaces and
electronic devices shared by staff and others, etc.
__X__ The
District has adequately equipped maintenance and cleaning staff with personal
protective equipment gloves and gowns that are appropriate for the cleaning
products used and to minimize having contact with potentially contaminated
surfaces.
__X__ The District has a cleaning schedule that is updated daily.
__X__ The District has educated all staff to recognize the symptoms of
COVID-19 in case they become exposed to the virus themselves.
__X__ The District has cancelled school-sponsored
events/travel of students and staff.
__X__ The District has a process in place for regular
review of and refinement of this Plan to ensure it continues to meet the needs
of our students.
__X__
The Board of Trustees will review and when necessary approve any updates to
this Plan for submission to the Governor’s Office.